Engagement process

LeafHub consultations follow a repeatable path so you always know what happens next. This page is the companion to our consultations — especially the flagship architecture advisory.

Stage 1 — Briefing

You send a short description of the application, who it serves, and the decision you need to make. We reply within two business days. If LeafHub is a poor fit (for example you need full-time implementation), we say so and may suggest looking for a delivery partner instead.

Stage 2 — Scope & deposit

We issue a one-page scope: format, duration, artefacts, fee, and assumptions. A deposit reserves calendar time. See Refunds for cancellation rules.

Stage 3 — Discovery

Interviews, document review, and — when granted — a guided look at staging environments. We capture constraints in a shared note so nothing important lives only in chat history.

Stage 4 — Structure sessions

Collaborative diagramming. We propose module boundaries and delivery sequence; you pressure-test them with operational reality. Disagreements are written down, not smoothed over.

Stage 5 — Handoff

You receive the agreed artefacts (architecture note, findings memo, or workshop summary). A clarification window follows. Optional retainers are discussed only after handoff, never as a surprise add-on.

Your responsibilities

• Nominate a single decision-maker for architecture trade-offs
• Provide timely access to people and materials named in scope
• Tell us early about hard deadlines or board reviews

Our responsibilities

• Arrive prepared
• Keep jargon in check
• Deliver on the written scope
• Separate observation from recommendation in our notes

Visual rhythm of an advisory

Start the process

Book a briefing call or browse rates if you need numbers first.